Connecting leases, maintained in NetSuite, with land parcels, stored in a Geographic Information System (GIS), COSLB used Location Intelligence successfully to streamline business workflows from start to finish.
The Colorado State Land Board (COSLB) manages millions of acres of state lands, their sales and leases, royalties from mining production, and the revenue that these lands produce for state programs. Prior to 2012, CSLB was using a combination of systems to track leases and permits, geographical data, and various accounting records, making it complicated to keep their data in sync across all departments.
Colorado State Land Board Overview
- 44 employees and $6 million operating budget
- Six district offices throughout state
- State-wide leasing activities:
- 2,500 oil and gas wells
- 2,500 agricultural leases ≈ 2.7 million acres
- 200 recreation leases ≈ 800,000 acres
- 3,500 Right-of-Ways o 600,000 square feet of office/warehouse
- 16,000 acres of renewable energy leases
- 12 large (25,000 acres to 80,000 acres) consolidated ranches
- 92 solid minerals leases ≈ 75,000 acres
In 2012, COSLB hired GCS to integrate their existing GIS into a new asset management system being created called ATLAS. After the successful initial integration, GCS has continued to provide professional services and support to the COSLB for ATLAS as recent as 2019.
Atlas project goals and objectives:
- One System
- Better Asset Inventory Tracking
- Easy to Administer
- Customer portal
- Data reporting and analysis
- Independent of OIT (Cloud-based)
- Integration with GIS mapping
COSLB’s ATLAS is based on business software integrated with various subsystems such as GIS. For the business technology foundation, Oracle NetSuite was chosen to function as the ERP, CRM, and fixed asset management system. NetSuite, the #1 cloud ERP system on the market, eliminates the need for separate applications for critical business functions and seamlessly connects information across the business in one unified source, but does not include a native GIS solution.
COSLB already had an existing GIS in place using Esri ArcGIS technology. For more than 30 years, Esri has been the leading developer of GIS software with more than 300,000 clients worldwide. Since 2004, GCS has been an Esri Business Partner who specializes in customer Enterprise integrations between new and existing GIS and other IT systems.
GCS integrated COSLB’s existing GIS with ATLAS.
GCS assimilated data from four separate departments to build a unique web-based GIS application. The web app allows the public to easily search for and identify specific locations on State Land Board maps, while CSLB staff can log in to see restricted data and quickly run reports on their lands and revenues.
Automatons we created using ArcGIS geoprocessing to allow fast, accurate updates without extensive employee training. Consolidating the data from multiple sources optimizes CSLB’s workflow and made it easier to create reports on state holdings that generate revenue. The web app improves the public’s ability to find available lands to lease from the state with better search options, while reducing CSLB staff time in assisting. Requests for printed maps that were previously labor intensive and time consuming can now be managed directly with red line tools on the web app. Every aspect of the GCS solution optimizes efficiency and productivity for CSLB; reducing administrative costs and delivering a seamless, high value end product for taxpayers.
As well as interoperability between the GIS web app and NetSuite services, GCS embedded COSLB’s GIS directly into their NetSuite web app and dashboards.
“GCS was crucial in helping us achieve our goal by building custom scripts and graphical interfaces to relate between ESRI ArcGIS Enterprise/Microsoft SQL Server and NetSuite.”
Bill Martin, Real Estate GIS Planner, Colorado State Land Board
For more information regarding a NetSuite GIS integration, please contact our GCS Team at 406-747-8393 or firstname.lastname@example.org.
About the State Land Board
In 1876, the Colorado Constitution created the Colorado State Board of Land Commissioners (State Land Board), which manages lands that the Federal Government granted to Colorado in public trust. The State Land Board is the second-largest landowner in Colorado, with 2.8 million surface acres and 4.0 million mineral estate acres. A dual mission guides State Land Board management of these assets: to produce reasonable and consistent income over time, and to provide sound stewardship of the state trust assets. The lands are held in eight public land trusts, which benefit public schools and public institutions. State Land Board revenue entirely funds its operations, and the agency does not rely on tax dollars. The State Land Board’s Strategic Plan is used as a framework to guide the Board and Staff in achieving agency objectives and goals.